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APPLICATION

Participation Policy

Comic Con Seoul 2018 Booth Participation Policy

Article 1 Definitions of Terms

“Exhibitor (Participating Company)" refers to the company, association, and entity submitting the application for participation in the exhibition. "Exhibition" refers to Comic Con Seoul 2018. "Organizer" refers to Reed Exhibitions Korea.

Article 2 Allotment of Exhibition Space

Based on the order of down payment, scale of participation, whether a returning participant, composition of the exhibition, and nature of exhibited products, the organizer allocates space to the participating companies within the exhibition hall. On special occasions, the organizer may change the space allocated to the exhibitors as long as it is before the preparation period. Such changes are under the discretion of the organizer, and exhibitors cannot request compensation thereof.

Article 3 Contract, Application, Participation Fee Payment Procedure

Application (contract) must be submitted to the Comic Con Seoul 2018 Office. Payment for the contract should be completed. (Refer to guideline on participation) The participation fee covers the costs for the venue, 24 hour security, hallway cleaning, provision of PR data, exhibition directory, and provision of other information until the opening of the exhibition.

Article 4 Installation & Withdrawal

Installation and withdrawal must be completed within the period stipulated by the organizer. Exhibitors must compensate the organizer for any loss or damage done due to any delay.

Article 5 Insurance, Security and Safety

Exhibitors must have insurance for all equipment and exhibits during the installation, withdrawal, and exhibition period. The organizer will take appropriate measures to protect the rights of exhibitors and visitors. However, the ultimate liabilities of all items of the exhibitors reside with the exhibitors. All materials such as stands and equipment must be incombustible according to fire safety acts. The organizer may limit construction work and performance if needed.

Article 6 Provision of Information on Organizer

Exhibitors must provide data on exhibits and construction so that the organizer may determine whether the equipment and activities undertaken within the booth comply with the regulations. Exhibitors must also provide necessary information for public relations of Comic Con Seoul 2018.

Article 7 Exhibit Limits & Hall Management

Exhibitors must display stated exhibits, and locate permanent staff in the booths. Activities of exhibitors are limited within the allocated space. Also, the responsibility of loss, damage, robbery, and all other related matters regarding the exhibits resides with the exhibitors (participating companies). The organizer may limit harmful actions to other exhibitors, excessive noise, and divided use of the same booth with other companies, and exhibits disagreeing with the nature of the exhibition.

Article 8 Prohibition of Exhibition Booth Assignment

Exhibitors may not assign all or part of the already allocated exhibition area to a third party without the approval of the organizer.

Article 9 Intellectual Property

Exhibitor should respect the intellectual property rights of other parties. Exhibitor shall not market, sell or display any product at the Exhibition that is counterfeit or in any way infringes trademarks, copyrights, patents or other intellectual property of a third party. Exhibitor warrants that the names, logos, art work and other content Exhibitor or its agents submitted for use in any media (including, but not limited to, ads, the Exhibition website or any Exhibition publication) shall not infringe the intellectual property rights of any third party and shall not contain anything which is libelous, obscene, indecent, blasphemous or in any way unlawful. Any exhibitor determined to be involved in unauthorized, counterfeit or infringing activity, will be subject to having all such unauthorized, infringing, counterfeit or misleading products removed from the Exhibition or the exhibitor being removed from current and future Exhibitions. However, this stipulation does not create an obligation for Management to take such action. Management does not accept liability for intellectual property infringements that may be committed by the Exhibitor.

Article 10 Cancellation of Application

In events that the exhibitors decline to use the space allocated, fail to pay the deposit or fail to comply with the regulations set by the organizer, the organizer can void application and the participation fee will not be refunded.

Article 11 Changes and Breach of Contract

In events that an exhibitor decides to downgrade or cancel the floor space applied for, the following penalty needs to be paid to the organizer within 15 days from the change. If the exhibitor has already paid the registration fee in full, the penalty will be deducted from it. Cancellation of the exhibition within two months from the opening date.: Participation fee x 100%

Article 12 Cancellation

In events that exhibitor decides to cancel their participation the following penalty needs to be paid to the organizer within 15 days of cancellation. If the exhibitor has already paid the registration fee in full, the penalty will be deducted from it. Cancellation of the exhibition within two months from the opening date: Participation fee x 100%

Article 13 Act of God

The organizer is not liable in the event that a change in the date and/or location of the show is inevitable due to a national emergency, a natural disaster or other act of God.

Article 14 Application & Interpretation of Related Regulation

1) When necessary, the organizer may enact a supplementary regulation not mentioned in this participation regulation. Exhibitors must comply with the supplementary regulation and that of Coex.
2) Matters not mentioned in this contract follow the related regulations and laws designated by the organizer.
3) In case of different interpretations between the organizer and exhibitors of the contract and other documents, those of the organizer must be followed.

Article 15 Resolution of Disputes

Dispute between exhibitors and the organizer will be arbitrated by the Korea Commercial Arbitration Board, and their resolution will be binding to both parties.

Do you agree to the participation policy?

     

Consent to Collection,
Use and Sharing of Personal Information

I hereby consent to REED EXHIBITIONS KOREA LTD. (the “Organizer”)’s collection or use of my personal information and to the Organizer’s sharing of such information with a third party designated by the Organizer as provided below:

I. Collection and Use of Personal Information

1. Purposes of Collection and Use

With regards to Comic Con Seoul 2018 and other related shows held by the Organizer or which the Organizer serves as a sales agent (collectively, the “Organizer’s Events”):
(i) fulfilling contracts to exhibit;
(ii) sending information;
(iii) sending invoices;
(iv) collecting payment;
(v) advertising on the Company Events’ website and in the Company Events’ catalogue in relation to exhibitors and for visitor registration;
(vi) badge issuing;
(vii) sending invitations to networking events;
(viii) sending seminar programme details; and
(ix) other activities strictly for the advertising and promotion of Company Events.

2. Information to be Collected and Used

(i) Name
(ii) E-mail address
(iii) Mobile phone number
(iv) Office phone number
(v) Job title
(vi) Company name
(vii) Company address
(viii) Company Website Address
(ix) Business Registration Number
(x) CEO Name
(xi) Key Exhibition Item
(xii) Purpose of participation

3. Period of Retention and Use

Personal information will be retained and used from the date on which such information is provided to the date on which the purpose(s) of use as specified above are achieved.

4. Consent/Non-Consent

I understand that (i) I have the right to refuse to consent hereto and (ii) I may be subject to certain disadvantage such as not being able to receive any public relations materials or information related to exhibitions from the Organizer or the affiliates of the Organizer if I do not consent hereto.

5. Consent/Non-Consent to the Organizer’s Use of Personal Information for Marketing Purpose

I understand that (i) I have the right to refuse to consent hereto and (ii) I may not be able to receive any public relations materials related to exhibitions if I do not consent hereto.

Sharing of Personal Information with Third Parties and Overseas Transfer of Personal Information

1. Third Party Recipients, etc.

Third Party Recipient and Contact Information of Information Manager

All affiliates of Reed Exhibitions Limited (please refer to the attached “List of Third Party Recipients, etc.” regarding the specific list of third party recipients and contact information of information manager)

Personal Information to be Shared

(i)Name
(ii)E-mail address
(iii)Mobile phone number
(iv)Office phone number
(v)Job title
(vi)Company name
(vii)Company address
(viii)Company Website Address
(ix)Business Registration Number
(x)CEO Name
(xi)Key Exhibition Item
(xii)Purpose of participation

Purposes of Use by Third Party Recipient

With regards to the “Organizer’s Event”:
(i)fulfilling contracts to exhibit;
(ii)sending information;
(iii)sending invoices;
(iv)collecting payment;
(v)advertising on the Company Events’ website and in the Company Events’ catalogue in relation to exhibitors and for visitor registration;
(vi)badge issuing;
(vii)sending invitations to networking events;
(viii)sending seminar programme details; and
(ix)other activities strictly for the advertising and promotion of Company Events.

Period of Retention and Use by Third Party Recipient

Personal information will be retained and used from the date on which such information is shared with a third party to the date on which the purpose(s) of use as specified herein are achieved

Country to which Personal Information is to be Transferred, Date and Method of Transfer

Please refer to the attached “List of Third Party Recipients, etc.” [Attachment]

2. Consent/Non-Consent

I understand that (i) I have the right to refuse to consent hereto and (ii) I may be subject to certain disadvantage such as not being able to receive any public relations materials or information related to exhibitions from the Organizer and affiliates of the Organizer if I do not consent hereto.

3. Consent/Non-Consent to Third Party Recipient’s Use of Personal Information for Marketing Purpose

I understand that (i) I have the right to refuse to consent hereto and (ii) I may not be able to receive any public relations materials or information related to exhibitions from the Organizer and affiliates of the Organizer if I do not consent hereto.
I hereby consent to (i) the Organizer’s sharing of my personal information with the third party recipients for marketing purposes such as advertisement of service and promotion of sales and (ii) the third party recipients’ use of my personal information for such marketing purposes.

I hereby consent to the Organizer’s collection and use of my personal information as provided above.

     

I hereby consent to the Organizer’s collection and use of my personal information for marketing purposes
such as advertisement of service and promotion of sales.

     
I hereby acknowledge that I have been provided with a detailed explanation on the collection,
use or sharing of my personal information with a third party, including my right to refuse to consent thereto,
and I hereby consent to the above based on a complete understanding of the contents herein.